Welcome to DQMS2 (Document Quality Management System). We are committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use, store, and protect your information when you use our services.

This policy complies with the General Data Protection Regulation (GDPR) (EU 2016/679) and other applicable data protection laws.

The data controller responsible for your personal data is the organization that operates this DQMS2 instance. For inquiries about data processing, please contact the system administrator or data protection officer at your organization.

Personal Information

• Name (first and last)
• Email address
• Phone number
• Date of birth
• Address (street, city, state, postal code, country)
• Nationality

Identity Documents

• Passport information (number, issuance date, expiration date, nationality)
• Document images for verification purposes
• Photo for identification

Technical Data

• IP address
• Browser type and version
• Device information
• Session data and cookies

We process your personal data for the following purposes:

• Registration Processing: To process and verify your registration application
• Identity Verification: To verify your identity through document checks
• Document Generation: To generate official DA Particulares documents
• Communication: To send you important updates about your registration
• Legal Compliance: To comply with legal and regulatory requirements
• Security: To protect against fraud and unauthorized access

Legal Basis for Processing (GDPR Article 6)

• Consent: You have given consent for processing your data
• Contract: Processing is necessary for the registration service
• Legal Obligation: Processing is required by law
• Legitimate Interest: Security and fraud prevention

Under the General Data Protection Regulation, you have the following rights:

To exercise any of these rights, please contact us using the information provided below or access your account settings.

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:

• Active registrations: Data retained during the validity period of your registration
• Completed registrations: Data retained for 7 years for audit and legal purposes
• Rejected applications: Data retained for 1 year, then securely deleted
• Consent records: Retained for the duration of the consent plus 3 years

We use cookies and similar technologies for:

• Essential Cookies: Required for the platform to function (authentication, session management)
• Preference Cookies: Remember your settings (language, theme)
• Analytics Cookies: Help us understand how you use the platform

You can manage your cookie preferences through your browser settings or our cookie consent banner when you first visit the site.

We implement appropriate technical and organizational measures to protect your data:

• Encryption of data in transit (TLS/SSL) and at rest
• Role-based access control for system users
• Regular security audits and penetration testing
• Audit logging of all data access and modifications
• Incident response procedures for data breaches

If you have questions about this privacy policy or wish to exercise your data protection rights, please contact:

• Your organization's Data Protection Officer
• System Administrator via the admin dashboard

You also have the right to lodge a complaint with a supervisory authority if you believe your data protection rights have been violated.

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.